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FOREST MANAGEMENT SYSTEM
Abstraction
The UK based operation is centred at a medium sized paper mill based at Workington in Cumbria. A key part of the Workington plants success is that it maintains and manages its own forests in Dumfries and Galloway, Perthshire and the Highlands. However, Iggesund only use the top two thirds of the Douglas fir and the Scots Pines which are grown in its Scottish forests. The remaining third is used to produce timber that is sold to local and national companies for use in construction and carpentry. It is this particular aspect of the company’s business process on which I would like to concentrate.
Each forest has its own manager who is responsible for the timber sales operation. For several years the managers of the forests have been wishing to upgrade their paper based filing system to a computerized system. This system is outlined below. Unfortunately, due to staff shortages in the company I.T. department they have been unable to find the time to develop a new system. Regrettably, the forestry manager’s budget is limited and he cannot afford to purchase an off-the-shelf package.
After brief discussions with a member of the I.T. department, and with the manager of the Forest of Ae (near Dumfries) I decided that I would to like to try and implement a system that would help the manager of the Forest of Ae keep track of his customers, contracts, orders, products and haulers. Due to the recent staff cut backs and existing projects the I.T. department have been unable to offer me any type of support or spend anytime with me to develop the system. However, they agreed it might be beneficial for me to develop a prototype system that then could be modified by them to suit the specific needs of the forest manager in the future.
The forestry manager only has basic I.T. knowledge as the company offers no formal I.T. training, but regularly uses a company laptop for word processing. He also has access to the company intranet, email system and the internet over a secure ISDN connection and he is familiar with online form systems used for ordering over the internet. He currently uses a paper based filing system to look after customer details, orders, contracts, product and hauler information. This system has become increasingly difficult to maintain, and become a burden on the manager’s time.
The Forest of Ae is over two hours drive from the Workington based I.T. department. It would be impractical to expect the forestry manager to maintain his own databases, as supporting users at this distance is a tricky business for the company I.T. department. Therefore, it was suggested by a member of the I.T. department that it would be sensible for the database to be located centrally, and maintained by the I.T. department.
Aim and Requirements
Aim of the Project
This project will produce a fully working prototype system that provides a suitable solution to the problem. The system is intended to be a fully functioning web based database system that will allow the Forestry Manager to improve his productivity by storing and retrieving information more effectively than his current paper based system.
Minimum Requirements
The minimum requirements of the project are listed below:
· Examine the tools and methodologies required to gain an overview of the system requirements for the proposed database.
· Examine suitable database management systems that can be used to implement the proposed database.
· Evaluate appropriate website authoring and web graphic creation tools that can be used to develop web based forms for the proposed database
· Produce and apply suitable criteria for evaluating the solution
Existing System
The existing system depends upon the maintenance of various ledgers or excel sheets at each point of this supply chain. It is rife with inconsistencies between two comparable records. A supervisor who supervises the loading of many different loads may find it easier to update many records at once at a later time and this can lead to inaccuracies. Clients call the wooding station once their inventory has dwindled to schedule a delivery but wooding stations may find it difficult to suddenly accommodate new demands. The many land records are largely incomplete and contract records are maintained independently leading to disagreements when contract settlements are made.
Proposed System
Although the scale of this project is relatively small, to produce a professional solution is it imperative that the current problem is understood accurately. However, this task has been made doubly difficult by the lack of support from the company. Thankfully, the forestry manager has been kind enough to spare me some of his own time to discuss the problem with me further. Therefore, this chapter is concerning with analyzing the current situation and expectations of the user for this system.
Modules
This section describes the current procedures that are followed by the forestry manager in the current system. Detailed understanding of these procedures was gained through several telephone conversations during September 2002.
Land: This will store all the land records and the various rights assigned to all the resources in each of the land parcels. All reminders related to land related payments and other issues will be made here.
Client: Client accounts will be created by the Admin. Contracts will be stored under the client account and all contract related information can be accessed from the same. Clients will be able to continually update their inventory information and projected demand through this module.
Scheduler: The scheduler will take in information such as current inventory at the forestry business and the projected demand and inventory information at the client side. Using this information it will be able to schedule transport and assign the right load to the right client.
Admin: The admin will be able to assign secure logins to new clients. The admin CANNOT alter record information but can add new data after authentication. The admin module can view inventory and contract settlement data and will show the contract information for verification by the forestry business.
Conclusion
The system also helps track client needs and schedule deliveries accordingly. Yard space is limited and maintaining low inventories is key to lowering operating costs. The system being internet based will enable the easy passage of client side demands to the forestry business deep in the woods. Having the updated information about client demands and the current status of client inventory can enable the forestry business to plan deliveries such that no client experiences a shortage of raw material. Extra information such as warnings, suspensions can be passed on as well. The system will have information on the different types and weights of wood and can ensure that the right load is sent to the right client.
User Interface
Requirements
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Web based , user friendly interface
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Database Requirements |
Centralised
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Integration Requirements
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Web/Pervasive enabled
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Preferred Technologies
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Solutions must be created using
· HTML, CSS (Web Presentation )
· JavaScript (Client-side Scripting)
· Java (as programming language)
· JDBC, JNDI, Servlets, JSP (for creating web applications)
· Eclipse with MyEclipse Plug-in (IDE/Workbench)
· Oracle/SQL Server/Access (Database)
· Windows XP/2003 or Linux/Solaris (Operating System)
· BEA WebLogic/JBoss/WebSphere (Server Deployment)
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Other Details
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The application should be highly secured and with different levels & categories of access control.
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output video
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