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Collectorate Communication Systems
Abstract:
Collectorate Communication Systems is an efficient application for performing tasks and services provided by district collector office. The District Collector is the district head of administration of the bureaucracy in a state of India. The administrator is considered as the super user of this system, which indeed the collector and higher official. The public peoples and end users are provided with the online service for applying forms such as community, income, death and patta certificates. The schemes and services available in the collectorate are also given completely exclusive and every details of single scheme are mentioned in this system. A user can register him with the system and once he/she is registered, they can sign in to apply for forms and can participate in tender offers announced by the administrator. Online petition filing system is available for every end user even for peoples who haven’t registered with the system. Online petition filing is also available in registered users interface and they can check the status of their petition whether action taken for his petition or it is rejected due to some reasons.
Existing System:
The collectorate system uses the documentation form storage which is a single user system to find the wanted information.
· The important and the most significant drawback is that the system is manual. There may be errors due to carelessness or oversight that may result in loss to the data and as to the organization. For an organization, time is very important factor.
· The collectorate information is stored in the document form which is like a data sheets. This makes it impossible to search for information in such a huge number of documents manually and to add new information if the searched information is not available.
· The forms like community certificates, birth certificates are all applied in person by the public peoples. It is very time consuming in this modern world.
· The complaints and petitions against officials and government officers should be submitted in person in the collector office itself, which again makes it very time consuming.
The government tenders for public contract works and sale of public properties take place in government offices only, many business peoples are unable to participate in the tenders due to shortage of time factor.
Proposed System:
The proposed system is designed to eliminate all the drawbacks
Of the existing system. The system is part of a large Application and shall be responsible for
Maintaining information about collectorate,
· Department details,
· Available forms details,
· Public schemes for welfare,
· Online petition system,
· Contacts of higher officials.
The major advantage of the proposed system is,
- It is an application, so that information is available anytime.
- High integrity and security.
- Ability to incorporate newly available data.
- It is user friendly.
- Speed and accuracy is increased.
- Fully automated.
- Security is associated with user authentication
Duplication of information is curbed.
Implementation Modules:
1. Admin
2. Consumer(User)
ADMIN MODULE:
This module provides administrator related functionalities. Administrator can view the all donor’s and consumer’s requirement. Administrator is treated as a super user in this system. The collector and higher officials are considered as the administrators in this system. The administrator view the forms applied for approval such as petition,patta transfer etc. The supervision of departments and schemes for the welfare of public peoples are maintained by the super user. The forms are overviewed and considered to be approved or rejected on basis of the data provided upon the particular form. The petitions applied by the public peoples are checked by the administrators and if it is found legal then the action against the petition are taken and if it is found irrelevant to the case filed then it will be rejected on the same..
USER MODULE:
This module is about users of this portal. By using this module user can lodge any complaint about process User must be registered with the system. The end users who can access the system can view the structure and functionality prevailing in the collectorate. He can view the forms available, schemes provided for the welfare of the minority people, departments under the organization details are also viewed by the common users. They have only access to the online petition filing system under which they can file a complaint or petition if they found any officials or departments flaw in servicing to the public, In order to avail all the services provided by the collectorate the user should register them with the system, which upon they will be provided with the credentials to log into the system. Once a user becomes registered then he can apply for the petition. patta transfers etc.
System Configuration:-
H/W System Configuration:-
Processor - Pentium –III
Speed - 1.1 GHz
RAM - 256 MB(min)
Hard Disk - 20 GB
Floppy Drive - 1.44 MB
Key Board - Standard Windows Keyboard
Mouse - Two or Three Button Mouse
Monitor - SVGA
S/W System Configuration:-
v Operating System :Windows95/98/2000/XP
v Application Server : Tomcat5.0/6.X
v Front End : HTML, Java, Jsp
v Scripts : JavaScript.
v Server side Script : Java Server Pages.
Database Connectivity : Mysqlvideo output
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